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Create and add a signature to messages

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business card, a logo, or even an image of your handwritten signature. You can set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to messages on a case-by-case basis.

Create your signature and choose when Outlook adds a signature to your messages

Important: If you have a Microsoft Microsoft 365 account, and you use Outlook and Outlook on the web or Outlook on the web for business, you need to create a signature in both products. To create and use email signatures in Outlook on the web, see Create and add an email signature in Outlook.com or Outlook on the web.

If you want to see how it’s done, go directly to the video below.

Open a new email message.

On the Message menu, select Signature > Signatures.

Depending on the size of your Outlook window and whether you’re composing a new email message or a reply or forward, the Message menu and the Signature button might be in two different locations.

Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.

Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, as well as text alignment. If you want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Word, customize them with your personal information, and then copy and paste them into the Edit signature box.

You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.

You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.

To add images to your signature, see Add a logo or image to your signature.

Under Choose default signature, set the following options for your signature:

In the E-mail account drop-down box, choose an email account to associate with the signature. You can have different signatures for each email account.

If you want your signature added to all new messages by default, in the New messages drop-down box, select one of your signatures. If you don’t want to automatically add a signature to new messages, choose (none). This doesn’t add a signature to any messages you reply to or forward.

If you want your signature to appear in the messages you reply to and forward, in the Replies/forwards drop-down, select one of your signatures. Otherwise, accept the default option of (none).

Choose OK to save your new signature and return to your message. Outlook doesn’t add your new signature to the message you opened in Step 1, even if you chose to apply the signature to all new messages. You’ll have to add the signature manually to this one message. All future messages will have the signature added automatically. To add the signature manually, select Signature from the Message menu and then pick the signature you just created.

Add a logo or image to your signature

If you have a company logo or an image to add to your signature, use the following steps.

Open a new message and then select Signature > Signatures.

In the Select signature to edit box, choose the signature you want to add a logo or image to.

Select the Image icon , locate your image file, and select Insert.

To resize your image, right-click the image, then choose Picture. Select the Size tab and use the options to resize your image. To keep the image proportions, make sure to keep the Lock aspect ratio checkbox checked.

When you’re done, select OK, then select OK again to save the changes to your signature.

Insert a signature manually

If you don’t choose to insert a signature for all new messages or replies and forwards, you can still insert a signature manually.

In your email message, on the Message tab, select Signature.

Choose your signature from the fly-out menu that appears. If you have more than one signature, you can select any of the signatures you’ve created.

See how it’s done

Create a signature

Open a new message. On the Message tab, in the Include group, click Signature, and then click Signatures.

On the E-mail Signature tab, click New.

Type a name for the signature, and then click OK.

In the Edit signature box, type the text that you want to include in the signature.

To format the text, select the text, and then use the style and formatting buttons to select the options that you want.

To add elements besides text, click where you want the element to appear, and then do any of the following:

To add an electronic business card

Click Business Card, and then click a contact in the Filed As list. Then click OK

To add a hyperlink

Click Insert Hyperlink, type in the information or browse to a hyperlink, click to select it, and then click OK

To add a picture

Click Picture, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

To finish creating the signature, click OK.

Note: The signature that you just created or modified won’t appear in the open message; it must be inserted into the message.

Add a signature to messages

Signatures can be added automatically to all outgoing messages, or you can choose which messages include a signature.

Note: Each message can contain only one signature.

Insert a signature automatically

On the Message tab, in the Include group, click Signature, and then click Signatures.

Under Choose default signature, in the E-mail account list, click an email account with which you want to associate the signature.

In the New messages list, select the signature that you want to include.

If you want a signature to be included when you reply to or forward messages, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

In a new message, on the Message tab, in the Include group, click Signature, and then click the signature that you want.

Tip: To remove a signature from an open message, select the signature in the message body, and then press DELETE.

See also

Feedback on creating an Outlook signature

Do you have feedback on creating or using Outlook signatures? We’d like to know. In particular, if you had trouble locating the Signatures menu, we’d like to know where you expected to find the option to create a signature. The Outlook programming team and the Outlook documentation team listen to your feedback. Click Yes or No at the bottom of your screen next to Was this information helpful? and leave your comments and suggestions for improving Outlook’s signature feature. Please let us know what version of Outlook you’re currently using as well as why you searched for help on creating a signature. We’ll update this documentation regularly to answer as much of your feedback as we can.

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How to Insert a Signature into a Google Doc

The digital age has all but made “wet signatures” obsolete. These days, you can use your “virtual fingertip” to sign documents from the comfort of your home.

If you want to know how to insert your signature into Google docs, you’re in the right place. In this article, we’ll talk about the two different ways you can do that and explain how e-signatures work.

How to Insert Signature Into Google Docs?

Google Docs has a built-in feature that allows you to sign your document manually. All you need is a functioning computer mouse. Of course, you can also use your laptop touchpad, but it’s slightly less convenient.

Here’s how to insert a signature into Google Docs by using the Drawing tool:

1. Open your Google Docs file.
   
2. Move your cursor to where you need to sign the document.
   
3. In the menu bar above, open the “Insert” section.
   
4. Select “Drawing” from the drop-down menu, then click “New.”
   
5. A new “Drawing” window will appear. At the top of the screen, you’ll see the available tools and features. Click on “Line” to open a drop-down menu.
   
6. Choose “Scribble” from the list of options. Using your mouse, write your signature in the document.
   
7. When you’re done, click “Save and Close.”
   

The handwritten signature will now appear in your text as an image. If you’re not happy with how it turned out, you can make adjustments. Here’s how to edit your Google Docs signature:

1. Select the image by clicking on it.
   
2. A small toolbar will appear under the blue outline. Click “Edit” to tweak your signature.
   
3. If you want to make some more advanced changes, click on the three dots on the right-hand side.
   
4. A drop-down menu with three sections will appear. To adjust the height and width of the image, choose “Size and Rotation.” To change the signature’s position within the text, choose “Text Wrapping.” To move the signature to a different place in the document, choose “Position.”
   

If the editing doesn’t work out, you can remove your signature altogether. Here’s how to do it:

1. Select the signature by clicking on it.
   
2. Open the “Edit” section in the menu above the document.
   
3. Select “Cut” from the drop-down menu.
   
4. A quicker way to do it is by using your keyboard. Hold ‘’CTRL + X’’ or press the “Delete” button.

How to Add an Electronic Signature to Google Docs?

You can also use third-party tools to sign your documents. There’s a wide selection of add-ons that are compatible with Google Docs. Here’s a list of extensions you can install:

If you’re a Google user, DocuSign is the best option for you. The custom Chrome extension allows you to sign and manage documents online. Here’s how to add DocuSign to Google Docs:

1. Open a Google Docs file.
2. Click “Add-ons” on the menu bar above to access Google Workspace Marketplace.
   
3. Select “Get Add-ons” from the drop-down menu.
   
4. Find DocuSign by using the built-in search bar.
   
5. Click to install.
   
6. Once you’re done, “Sign with DocuSign” will appear as an option in the Add-ons drop menu.
   

You can also add DocuSign directly to your Chrome browser:

1. Open Chrome and go to the Chrome Web Store.
   
2. Use the search bar to find the extension.
   
3. Click the “Add to Chrome” button on the right-hand side. Then click to “Add Extension.”
   
4. Go back to your browser. In the top-right corner, click the small puzzle icon to open “Extensions.”
   
5. A request to access will appear. To enable the extension, click “DocuSign eSignature for Chrome.”
   
6. Pin the DocuSign icon to Chrome and click to open.
   
7. Set up a DocuSign account. If you want to test it out first, you can sign up for a free trial.
   

Once you’re done installing the add-on, you can now use it to sign documents. Here’s how to add an electronic signature to Google Docs by using DocuSign:

1. Open your Google Docs file.
   
2. Go to Add-ons > Sign with DocuSign.
   
3. A new window will appear asking you to log in to your DocuSign account. Enter your username and password and click “Enter.”
   
4. A landing page will appear. Click “Start.”
5. DocuSign will ask you who you want to sign the document. Choose “Only Me” to do it yourself.
   
6. Sign and drag your signature to where you want to insert it in the document.
   

Which Method Should You Use?

As you can see, there are two ways of signing your Google Docs file electronically. You can either use the built-in Drawing tool or install a compatible add-on. Both methods are suitable for creating a standard e-signature.

However, certain documents (for example, legally binding contracts), require you to sign with a verified signature. The so-called “digital signature” has an encrypted code that’s unique to every user and acts as a virtual fingertip. It also authenticates and protects any information included in the document.

To create your digital signature, you have to use a specific add-on. For Google apps, you can download the Secured Signing extension from Google Workplace Marketplace. Then you can use it to digitally sign your Google Docs document. Here’s how to do it:

1. Open Google Drive and find your Google Docs file.
   
2. Right-click to open a drop-down menu. Choose “Open With” from the list of options then “Secured Signing – Secure Digital Signature.”
   
3. A pop-up window will appear. Click on your chosen Google Account and then “Allow” to authorize.
4. Log in to your Secured Signing account and click to “Authorize.” If you don’t have an account, you have to register before continuing.
   
5. Once you’re done, you can use the add-on to digitally sign the document.

How Electronic Signatures Work?

Electronic signatures are signs, symbols, and other electronic data used as a form of digital identification. Just like handwritten signatures, they’re legally recognized as a form of document authentication.

However, the rules and regulations are different for each country. In some places, only e-signatures with unique encryption codes are legally binding. These “digital signatures” are considered far more reliable. Certain industries also prefer digital to electronic signatures, because of higher security.

You can create both types of signatures by using various add-ons, apps, and even built-in features.

How to Sign PDFs and Forms With Google Docs?

Managing PDFs in Google Docs is a bit tricky, but not impossible. If you want to add an electronic signature to your PDF, there are two ways you can do it.

The first method is to change the file format and then upload it to Google Docs. This will allow you to edit the document and insert your signature. Here’s how to do it:

1. Convert your PDF file to a Word document using a free online tool. Just type “pdf to word converter” in your search engine and click on one of the results.
   
2. Download the Word file and upload it to your Google Drive.
   
3. Open the file with Google Docs.
   
4. You can now add your e-signature by using the Drawing tool or an add-on.

Another way to do it is by using a third-party editing tool. We suggest downloading DocHub from Google Workplace Marketplace. It’s a user-friendly PDF editor that’s compatible with all Google apps. Here’s how to sign PDFs and forms with Google Docs by using DocHub:

1. Open your browser and go to docs.google.com.
2. Click on the little folder icon in the top-right corner.
   
3. Go to Upload > Select File from Your Computer. Click on the PDF document you want to upload.
   
4. Click on the little downward arrow next to the “Open With” tab. Choose DocHub from the drop-down menu.
   
5. A small pop-up window will appear. Click “Allow” to start the program.
6. Go to Sign > Create Signature. There are a few options to choose from. If you already have an e-signature, click “Upload Image.” If you want DocHub to write it for you, click “Type.” If you want to write it yourself, click “Draw.”
   
7. Once you’re done, click “Save as Default.”
   
8. Move your cursor to where you want to sign. Go back to the toolbar and reopen the “Sign” section. You’ll find your signature in the drop-down menu. Click to insert it into your PDF.
   

Additional FAQs

How Do I Scan a Document in Google Docs?

Unfortunately, Google Docs doesn’t have a built-in feature for scanning documents. However, you can use Google Drive instead. Here’s how to do it:

1. Go to the Google Drive app.

2. Click on the small ‘’+’’ icon in the bottom-right corner.

3. Click on the small camera icon.

4. Select the document you want to scan from the list. You can use “Crop” for marking by clicking on the icon. If you made a mistake, you can press the refresh icon to re-scan the page.

5. Click “Done” to finish scanning.

How to Draw a Google Docs Signature?

Google Docs has a wide range of helpful built-in features. If you’re not a fan of add-ons, you can use the Drawing tool to create an e-signature. Here’s how to do it:

1. Go to Insert > Drawing > + New.

2. The Drawing tool window will appear. Go to Line > Scribble and write your signature using your computer mouse. Touchpads and touchscreens also work.

3. Click “Save and Close.”

Once you create your e-signature, you can use it for other documents as well. You can also edit the size of the signature and move it within the document.

Sign Sealed Delivered

Google Docs provides two user-friendly options for creating e-signatures. You can sign your name with their fantastic built-in Drawing tool or by installing an add-on.

Keep in mind that there are two types of electronic signatures. If the document requires extra verification, you might want to use a digital signature instead.

What do you think about electronic signatures? Which option do you prefer? Comment below and tell us about your favorite tool for signing documents.

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